Pilot intake open · Limited spots

Every project needs document control. Not every team needs to hire for it.

You already have the project engineers, schedulers, and estimators. What you don’t always have is a dedicated document controller on every job. Clargo becomes that part of your team — working alongside your people from kickoff through handover.

The problem

Every open document issue is a real number on the bottom line.

An open request for information (RFI) can stall a trade. A superseded drawing can drive rework. A missing as-built can hold up final payment — most of it invisible until closeout.

$0.0B
US construction rework in one year, from poor data and miscommunication
0+ hrs
A week, per team member, lost to rework and searching for information
Source: FMI & PlanGrid, “Construction Disconnected” (2018)
Phase 01 · Pre-Construction

Ready to build, before Day 1.

Before mobilization, we set up the document environment your project needs — your document management system configured, the contract set locked in, subcontractors onboarded, and the drawing set reviewed — so you break ground on a clean foundation.

  • SVC 01
    Document System Setup & ConfigurationWe configure Procore, ACC, e-Builder, or your system of record so every document has a place before mobilization.
  • SVC 04
    Contract Document RegistrationThe baseline, locked. Every contract document logged as the official record — revisions and supersessions stay traceable.
  • SVC 05
    Design Review & Pre-Issuance CheckThe last check before drawings ship to the field. Missing references, placeholders, and inconsistencies flagged in the drawing set.
  • SVC 07
    Vendor & Subcontractor Portal SetupControlled access for subs and suppliers. The right documents to the right people without opening the whole system.
Project Structure
SR-405 · Configured · Ready
Cleared
▸01_Contract_Documents142 files
▸Exhibit_A_Drawings98 sheets
▸Specifications42 sections
▸02_RFIsLive
▸03_SubmittalsLive
▸04_Subcontractor_Portal12 subs
▸05_CorrespondenceLive
RFI Register
SR-405 Broadway · Live
Open
48
Avg response
2.1 d
Closed MTD
89
RFI-0142Anchor bolt spacing — Bent 3Day 1
RFI-0141Drainage slope — Sta 4+50Day 4
RFI-0140Coping detail — SE abutmentDay 2
RFI-0139Utility conflict — Sta 8+20Day 5
RFI-0138Rebar bend radius — Column C4Day 3
Phase 02 · Construction

Keep the documents moving as you build.

Every request for information logged, routed, followed up, and closed. Every drawing revision out to the right crew, on time. We stay in the loop with your project managers — joining the conversations and chasing the decisions — so answers come back faster.

  • SVC 09
    Request for Information (RFI) ManagementLogged, routed, followed up, closed. Every RFI tracked from submission to distribution, and we follow up directly when a response stalls.
  • SVC 11
    Drawing Revision Control & DistributionThe right revision to the right crew. Superseded sheets, revision logs, and distribution all managed — so no one builds from an outdated drawing.
Phase 03 · Closeout

A closeout that’s ready when you are.

The final stretch of a project shouldn’t turn into a scramble. We compile the as-built drawings, reconcile the registers, package permits and warranties, and hand the owner a clean archive — so final payment doesn’t wait on paperwork.

  • SVC 21
    Document Archive & HandoverEvery drawing, spec, submittal, and permit archived and handed to the owner in the format they need — organized, complete, and easy to hand off.
Closeout Package
SR-405 Broadway · Final delivery
Completion0%
✓As-built drawings
✓O&M manuals
✓Permits & approvals
✓Warranties
✓Register reconciled
✓Punch list closed
Clear to go
How we work

An extension of your team — not a vendor at arm’s length.

We don’t just take documents off your hands and disappear. We work inside your project — in the meetings, in the decisions, in the day-to-day — as the document control function your team already needs. You stay in control; we carry the load.

Hiring a document controller in-house compared with Clargo
Hiring in-houseclargo
Time to startRecruiting, interviews and onboardingAssigned at project kickoff
CostSalary and benefits, including between projectsScoped to the project, ends at closeout
CoverageOne person across one or two projectsA dedicated controller, backed by a team
ContinuityProject knowledge leaves when the person doesDocumented process and coverage for time off
ScalingHire or let go as the backlog changesAdd or wind down projects as needed
Quality checksManual reviewQA tools flag issues; a person reviews every finding
SystemsDepends on who you hireProcore, ACC, e-Builder
Who it’s for

Built for the teams that carry the documents.

Every party on a project depends on the same drawings, specs and logs. We keep them current for whoever holds the contract.

01 · General contractors

Document control on every job, without adding headcount.

RFIs, submittals, revisions and closeout handled inside your system, so project managers stay focused on the build.

  • RFI & submittal logs
  • Revision distribution to subs
  • Closeout packages
02 · Owners & developers

A complete, organized record at handover.

Contract documents registered from day one, and an archive delivered in the format your facilities team uses.

  • Contract baseline
  • As-builts & O&M manuals
  • Warranty tracking
03 · Architects & engineers

Fewer questions from the field.

Pre-issuance review catches missing references and inconsistencies before the set goes out.

  • Pre-issuance QA
  • Sheet & spec cross-checks
  • RFI response tracking
Pilot intake · Open

Clear a project with us.

We’re taking on a limited number of pilot engagements at no cost during this phase — one active or upcoming project per general contractor. If document control is taking more of your team’s time than it should, this is a good place to start.

We reply within 2 business days. No sales sequence.

FAQ

Questions teams ask before they start.

Something else? Write to information@getclargo.com.

Who actually works on our project?

A Clargo document controller is assigned to your project and stays with it from setup to closeout, and a Clargo project manager checks their work. Our QA tools flag issues; a person reviews every finding before it reaches your team.

How do you handle confidential or sensitive project documents?

We work inside your ACC, Procore or e-Builder with the access you grant, and nothing leaves your environment unless you ask for it. Original files are never modified. We’re happy to sign an NDA.

Do you make decisions on our documents, or just manage them?

We manage them. We don’t approve submittals, answer technical RFIs or change design documents. We track them, route them to the right people, keep them current and flag what’s missing or inconsistent. Decisions stay with your team and the design team.

How fast can you get started on a project already underway?

We start with the set as it is today: we register every current sheet, reconcile it against your DMS and flag what’s out of date. From there, every new revision goes through our process.

Can we start with just one service, like QA or RFIs?

Yes. Most teams start with one piece — usually revision control, RFIs or pre-issuance QA — and add services as the project needs them.